Program Associate – Scholarship Administration



Children’s Scholarship Fund Philadelphia (CSFP) is a privately funded organization whose mission is to provide students from under-resourced, Philadelphia families with financial access to quality, safe, K-8th grade tuition-based schools, thereby increasing the long-term economic and social success of their children. CSFP grants four-year, need-based partial scholarships via random lottery. With a nearly $13M operating budget, last year, CSFP raised and awarded $10 million from private donors (individuals, foundations, and companies). CSFP currently serves more than 5,100 children enrolled at over 150 private and parochial schools.



The Program Associate – Scholarship Administration, provides administrative support for all tasks related to scholarship administration and provides support as needed to the  Senior Program Manager and Sr. VP of Scholarship & Program Operations. This position reports to the Sr. Manager of Programs.



All the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job posting should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform other duties as requested by their supervisor, subject to reasonable accommodation.

Tasks include but are not limited to:

  • Client Service – interact with CSFP families, scholarship applicants, and school officials in person, via phone and via email. This position is responsible for providing a high level of customer service. Answer questions and provide program information in a respectful, professional and clear manner with a customer service mindset. 
  • Work directly with the program team to complete tasks necessary to administer scholarship lottery and offer scholarship opportunities to families. Review, process and enter scholarship applicant data in a timely fashion and with care to ensure data accuracy
  • Support parents with lottery and registration questions via phone and email and office walk-ins
  • Regularly listen to voicemail messages and respond promptly
  • Review emails sent from parents and respond in a timely manner
  • Other lottery and registration responsibilities including but not limited to:
    • Lottery application “clean-up” (i.e. removing duplicate and/or ineligible applications), 
    • Review and process family registrations in civicore
    • Assign cohorts to new scholarship recipients, 
    • Reviewing faxes from families and upload to appropriate scholarship accounts



While no one candidate will possess every quality outlined for this position, a successful candidate will bring many of the following professional qualifications and personal attributes.

  • Bachelor’s degree required,
  • One to three-plus years of experience, preferably in a non-profit and/or customer service setting
  • Experience working with diverse and under resourced populations highly preferred,
  • Extremely organized with strong time management skills to accomplish goals and deadlines,
  • Detail oriented
  • Advanced skills utilizing Microsoft Office software and web-based tools.
  • Ability to thrive in collaborative professional environment,
  • Creative, self-motivated, proactive, and confident,
  • Strong verbal and written communication skills.
  • Fluent in Spanish – strongly preferred



Certain abilities to physically perform the duties and to work in the environmental conditions are required, such as:

  • Must be able to travel—valid driver’s license and/or access to transportation when necessary required,
  • Must be able to sit for extended periods of time at a computer,
  • Must be able to maneuver in an office space, including reaching file cabinets, filing, faxing, scanning, copying, typing, mailing, and making phone calls,
  • Must be able to assist with events, which includes lifting up to 35 pounds, bending, reaching, climbing, standing.


CSFP currently operates in a virtual environment due to Covid-19 restrictions however anticipates transitioning to a hybrid model of virtual and in-person. 



This is a full-time exempt position, generally 9 a.m. to 5 p.m. and may include evening and weekend work. CSFP provides a competitive compensation and benefits package. 



CSFP is committed to a diverse and pluralistic workplace. We strongly encourage applications from all qualified individuals. As such, CSFP is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. CSFP prohibits discrimination based on an individual's race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or any other basis protected under applicable law.



Send your cover letter, resume and salary requirement via email to Tanya Woodruff at [email protected] Reference the title of the position in the subject line of your email. The cover letter should include the following elements:

  • Why you are interested in this specific position and CSFP,
  • Any additional professional and/or personal experience that informs your qualifications for this position that is not otherwise obvious from your resume.
00:00 / 00:00
Ads destiny link